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Meetups & groups

How to share meetup details safely with a group

For trips or events you want the whole group to know the spot, time, landmark and a just-in-case contact. Posting in a group chat buries it in the log; put it on one page and share the URL, and anyone can open it instantly. Add a passphrase to keep it from outsiders, and it auto-deletes when the plan is over, leaving no personal data behind.

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What to put on the page

  • The exact meeting spot (down to the landmark / exit) and a map link
  • The time, and a rule for late arrivals
  • The rough plan for the day and what to bring
  • An emergency contact (one representative) if you get separated
  • A backup plan for rain or delays

Where to post the QR

  • Paste the URL into the group's chat (a URL is easier than a QR here)
  • Print a QR if you make a paper itinerary
  • The organiser shows it on their phone on the day

When to create it

Build it 1–3 days ahead and share it so everyone is on the same page. Last-minute changes (a moved meeting spot) can be edited via the Edit link, so it's fine to create and share before everything is final.

Recommended expiry 3 days (or 24 hours for a day trip)

Keeping personal data off the page

  • Don't post everyone's names and phone numbers — one representative for emergencies
  • Avoid home addresses or info that identifies children or companions
  • Always use "link + passphrase" so a forwarded URL can't be opened by outsiders
  • When it's over, delete it early if you like rather than waiting for expiry

Worked example

Here's roughly how it looks once built. It auto-deletes when it expires.

◯◯ Trip — Meeting Info Left 3 days

Meet

MM/DD 9:00 / ◯◯ Stn central gate, by the ticket office

Bring

  • Your ticket
  • Rain gear
  • A little cash

If separated

Contact the organiser → next meet at ◯◯ on site

Map of the spot

Tips for using it well

  • Pick a passphrase obvious within the group (e.g. the destination name)
  • Make the spot specific: "exit 3, by the police box on the right"
  • A checklist of who's been reached doubles as a roll-call

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