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School & festivals

How to share cultural-festival day info with a QR code

At a cultural festival, neither visitors nor exhibitors can easily tell what is happening where, and printed pamphlets cannot be reprinted and often run out. Put the schedule and campus map on one page and share it by QR code, and everyone can check the latest info on their phone anytime. It is login-free and free, and it auto-deletes the next day, so there is nothing to clean up.

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What to put on the page

  • Opening hours, reception location and entry/exit rules
  • The stage and food-stall schedule
  • A campus map (classrooms, restrooms, first-aid)
  • The rain plan and where cancellations are announced
  • A contact point (use an organising-committee number, not a personal one)

Where to post the QR

  • The main gate or entrance everyone passes first
  • The reception desk or the cover of a handout
  • Classroom doors and hallway noticeboards
  • A prominent pillar by the stage or food stalls

When to create it

Create it the night before or the morning of, once the content is fixed. Programmes change at the last minute, so building it after they are set avoids wasted reprints. Print the QR ahead of time and finalise the contents in the morning.

Recommended expiry 24 hours (or 3 days if you build it the night before)

Keeping personal data off the page

  • Don't post students' names, contacts or photos — route urgent contact through the committee
  • Hide layout details and poorly-guarded areas, or anything safety-sensitive
  • Even "link only" is open to anyone. Assume the public will see whatever you post

Worked example

Here's roughly how it looks once built. It auto-deletes when it expires.

Cultural Festival — Day Guide Left 24 hours

Hours

10:00–15:30 (reception opens 9:30 at the main gate)

Stage schedule (gym)

  • 10:30 Brass band
  • 12:00 Student bands
  • 14:00 Dance club

Bring / please note

  • Indoor shoes (slippers for guests)
  • No smoking; eat in designated areas only
View the campus map

Tips for using it well

  • Post the View link as a QR and keep the Edit link within the committee
  • A checklist for the schedule lets you tick off finished programmes at a glance
  • The campus map can be a link (e.g. the school's map PDF) instead of an image

Create one now

Login-free and free. Pick a title and expiry, and your sharing page is ready in seconds.

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